Evangelical Lutheran Church in America

God's work. Our hands.

 
Bookmark and Share
2010 Synod Assembly

Voting members
Voting members at assembly serve on behalf of all the people of this synod. Voting members are called to make decisions for the well-being of our synod and the whole church. Voting members of the 2017 Synod Assembly will be entrusted to elect three unexpired seats on our Synod Council. Read more in the Announcement Memo from Secretary Robert Schoepflin

Constitutionally, voting members are:

  • all ELCA rostered ministers in our synod (pastors, deacons, and deaconesses)
  • lay congregation members who have been elected by their congregation (typically voting members will be equally male and female)
  • synod council members and officers of the synod
  • ecumenical partners serving as pastor to a congregation of our synod

Synodically rostered deacons are granted voice, but must be elected by their congregation in order to be a voting member. Congregations are strongly encouraged to register Alternate Voting Members (at no cost). Having alternates registered will ensure that if a voting member is unable to attend assembly, that the alternate can take their place. 

A formula has been adopted for the election of voting members by congregations and authorized worshiping communities based on the current year’s congregational statistics

Congregations up to 699 baptized members: 2 lay voting members
Congregations of 700-999 baptized members: 3 lay voting members
Congregations of 1,000 or more baptized members: 4 lay voting members
Authorized worshiping communities: 1 lay voting member

Visitors
We encourage people to attend our annual assembly as visitors. Visitors must sit in the designated space but are otherwise free to participate in worship, forums, and community building activities. This is a great way for interns or those who want to learn more about our synod to attend the assembly. 

Registration
For our 2017 Synod Assembly, the registration fees are as follows:

 

January 1 – March 1

$125 per voting member*

*Payment must be received by March 1

$50 per visitor

$175 per optional meal plan

 

March 2 - April 18

$175 per voting member*

*Payment must be received by April 18

$75 per visitor

$175 per optional meal plan

 

May 11 - May 13

$300 per voting member*

*Payment must be made to receive materials

$100 per visitor

No meal plans available

Click here to start your registration. ELCA rostered ministers and Synod Council members who will not be attending the assembly are expected to request to be excused

Click here for a word about these assembly fees.

Payment is not required to register, but must be received before the end of the registration period to lock in that rate. Click here for our full Cancelation and Payment Policy.

Meal plans
A meal package will be available for $175. The meal package will include 3 lunches and 2 dinners. Breakfast will not be included. There is an option to only purchase a ticket for Saturday's lunch. Meal plans and tickets for Saturday's lunch are available for purchase through the registration site. The last day to cancel or purchase a meal plan will be May 1. Click here for a word about these assembly fees. 

 

Location and Room Reservations

Location
The Westchester Marriott is located at 670 White Plains Road, Tarrytown, NY 10591. Find directions here

Overnight Accomodations
The Westchester Marriott has a block of rooms for us at the rate of $164 per night. Reservations can be made anytime between now and April 18 by calling 800-882-1042 and stating that you are with the "Metro New York Synod". You may also make a reservation online here. Please note that this special room rate will be available until April 18 or until the group block is sold-out, whichever comes first.

Please note, if you are tax exempt, you must do one of the following for that status to be honored by the Westchester Marriott:

  • Bring a copy of your tax exempt certificate and pay with a credit card that has the same name (i.e. a credit card that includes the church name)
  • Bring a copy of your tax exempt certificate and a certified check from the bank
  • Bring a copy of your tax exempt certificate and mail your check early enough for it to clear with the bank (often this is 2 weeks).
 
Frequently Asked Questions

Will there be wi-fi?
Yes! We are excited to be able to offer wi-fi again for our 2017 Synod Assembly. This will help us to use less paper throughout the assembly. 

Where is the Guidebook discount this year?
We had over half of our participants sign up to use Guidebook and even more choose not to take paper materials at check-in in 2016. To be the best stewards of our resources, we are going paperless this year. As materials become available, if you want a paper copy, you will be responsible for printing it on your own. Participants should plan to either print materials or bring a wi-fi enabled device with them. The Guidebook app will give access the Bulletin of Reports, agenda, and all details of the assembly.

If I don't have a device, will I be provided one?
No. You are responsible for your own device and are encouraged to either borrow one or plan to print items in advance. Guidebook supports iOS (Apple), Android (Google), as well as web and Windows. 

You will also need to make sure your device is charged and ready before plenary sessions. Extra electrical outlets will not be made available in the ballroom. If you are concerned about your device’s battery life, we encourage you to look into battery boost options. 

Do I have to pay to register?
No. You may choose to send a check after registering or call the office (212-665-0732) to use a credit card after your registration is completed. Sending a check or calling with your credit card will allow you to pay for an entire group in one transaction.

Please note that payment is due by the end of the registration period -- March 1 for early registration or April 18 for regular registration. Late registration fees must be paid to receive voting materials. If you register during the early registration period, you must pay by March 1 or you will be charged the rates for regular registration.

What if I register someone, but they can’t make it?
Simple – register an alternate if the original person will be replaced. If you are looking to have the registration fees refunded, make sure you are familiar with our Payment and Cancelation Policy.

How many people from my congregation can attend?
We encourage anyone to attend as a visitor. The number of voting members from each congregation, depends on their membership and type. Details are found in the Secretary's Memo.

Do Synod Council Members count towards my congregation’s total number of voting members?
No. As they are elected by the assembly, they attend as a synod council member without changing the number of eligible voting members from a congregation.

Do retired rostered ministers get a discount?
Yes, but they must complete their registration before March 1 to be eligible. Details were sent via email. Call our office (212-665-0732) if you need help with this.

How do I know I am registered?
When your registration is complete, you will receive a confirmation email. If you did not receive a confirmation email, first check your spam or junk mail. If you are still unsure, contact Branden Dicks (bdicks@mnys.org or 212-870-2384) to confirm your registration or to receive a consolodated bill for all registrations from one congregation.

How do I recieve tax exempt status for my hotel accomodations?
Individuals and congregations are responsible for their own accomodations. See more about what is required for the Westchester Marriott to honor tax exempt status in our Payment and Cancelation Policy

RegistrationandPayment Materials_for_Assembly ReferenceandCounsel
Requests SubmitAReport Timeline Questions
register
 

mnys is part of the Evangelical Lutheran Church in America

© 2011 MNYS. All Rights Reserved.

Web site design and development by Americaneagle.com